Effective Date: January 2026
Cherished Memories Photography ("we," "our," or "us") is committed to protecting the privacy of students, families, schools, and customers. This Privacy Policy explains how we collect, use, protect, and share information when providing school-authorized photography services and when users interact with our website.
Cherished Memories Photography is a privately held, family-owned company rooted in the local communities we serve.
We are not owned by private equity firms, large corporations, or outside investors. Our decisions are made internally by leadership that works directly with schools, families, photographers, and staff every day.
Because we are privately owned, we do not monetize student data, sell access to images, or build business models around advertising, resale, or data licensing. Our focus is providing school-authorized photography services with care, transparency, and long-term accountability.
In connection with school-authorized photography services, we may collect:
When families or schools interact with our website or ordering systems, we may collect:
We use collected information only to provide photography services authorized by schools and requested by families, including:
We do not use student information for unrelated or secondary purposes.
Student images and related information are collected and processed only for school-authorized photography purposes.
Specifically:
Student images are handled in accordance with school agreements and applicable student privacy laws.
We use reasonable, industry-standard safeguards designed to protect student images and personal information from unauthorized access, disclosure, or misuse.
Access to student images is limited to authorized, trained personnel and approved service providers who require access to perform school-authorized services. Access is restricted based on job role where available.
Our primary gallery and ordering platforms are selected based on security, reliability, and operational standards. Certain platforms we use are SOC 2 compliant, meaning their systems and controls have undergone independent third-party security audits.
We work with trusted third-party service providers to support functions such as image hosting, online proofing, ordering, payment processing, and fulfillment.
These providers are granted access only to the information necessary to perform their services and are contractually required to safeguard student data.
Cherished Memories Photography does not use student images or student information to train artificial intelligence (AI) or machine-learning models, and we do not use student images for advertising, profiling, or unrelated commercial purposes.
Some third-party platforms we use may offer optional facial-recognition features designed solely to help families locate and group photos within a specific gallery. These features:
We do not activate or rely on facial-recognition features unless permitted by the platform's settings and consistent with school policies and applicable law.
Cherished Memories Photography supports schools in complying with the Family Educational Rights and Privacy Act (FERPA).
When student images or related information are maintained in connection with a student's educational record, we act as a service provider to the school. We do not claim ownership of student educational records, and student data is used only for purposes authorized by the school or school district.
We also participate in the Student Data Privacy Alliance (SDPA), administered by Access 4 Learning (A4L). Through this participation, we commit to nationally recognized standards for safeguarding student data, limiting how it may be used, and supporting transparency for schools and families.
Student images and related information may be retained for a limited period to support:
Retention periods may vary based on school requirements, contractual obligations, and legal or accounting needs.
Parents or legal guardians may submit privacy-related requests, including deletion requests after ordering windows close, through our designated Privacy Request process.
In some cases, certain records may need to be retained to comply with school directives, contractual obligations, or legal requirements.
Our website may use cookies or similar technologies to improve functionality and understand how visitors use our site. These tools do not provide us with access to student images.
Visitors may control cookies through their browser settings.
We comply with applicable laws governing children's data, including the Children's Online Privacy Protection Act (COPPA), where applicable.
Schools typically manage parental consent for school photography activities. If we become aware that information has been collected in a manner inconsistent with applicable law, we will take appropriate corrective action.
As the copyright holder, Cherished Memories Photography may use images to promote our photography services in accordance with applicable laws and school agreements.
As a school photography provider operating in California, we partner directly with schools to deliver photography services to students and their families. With school authorization, we may collect and use parent or guardian contact information — including mobile numbers and email addresses — to communicate important information related to school photography.
Our text message program, Cherished Memories Photography Alerts, may send communications including but not limited to:
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All categories described in this privacy policy exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
We do not sell, share, or rent your contact information to third-party marketers. Your mobile and email information is used solely to support your school's photography program and our related services.
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.
If you have any questions about this Privacy Policy, or if you would like to exercise your rights regarding your personal data, please contact us.
Cherished Memories Photography
31900 Mission Trail Road, Suite 220, Lake Elsinore, CA United States
Email: [email protected]
Phone: (951) 304-4133